WHO WE ARE
Whether in your home, office or out in your community, the walls that surround you must be safe, structurally sound, and sustainable. It’s our job to make that happen.

The National Institute of Building Sciences is an independent 501(c)(3) non-profit, non-governmental organization that supports advances in building science and technology. We were established by the U.S. Congress in the Housing and Community Development Act of 1974, Public Law 93-383. Congress recognized the need for an organization to serve as an interface between government and the private sector – one that serves as a resource to those who plan, design, procure, construct, use, operate, maintain, renovate, and retire physical facilities.

We bring together experts from throughout the building industry, design, architecture, construction, and government. We lead conversations to ensure our buildings and communities remain safe, and we work to seek consensus solutions to mutual problems of concern.

SUMMARY
The Staff Accountant is responsible for assisting in the day-to-day accounting operations of the organization, including payroll processing, accounts payable reconciliation, and general ledger maintenance. This role ensures accuracy and compliance with accounting principles and internal controls. The Staff Accountant works closely with the Executive Director, Accounting, to support financial reporting and operational efficiency.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

General Accounting

• Assist with month-end and year-end closing procedures, including journal entries and reconciliations.
• Maintain and reconcile general ledger accounts.
• Prepare monthly bank reconciliations.
• Assist with maintaining the chart of accounts.
• Prepare bank deposits and record transactions.
• Ensure compliance with internal accounting policies and procedures.
• Support the preparation of financial reports.
• Assist with annual audit preparation, providing necessary documentation and analysis.

Payroll

• Process payroll in coordination with HR and the Executive Director, Accounting.
• Ensure payroll taxes and withholdings are accurately deducted and reported.
• Assist in managing the timekeeping system and ensuring compliance with policies.
• Perform periodic payroll audits to ensure accuracy.
• Support final paycheck processing for terminated employees in compliance with state laws.

Accounts Payable

• Process vendor invoices and ensure accurate coding to projects and accounts.
• Reconcile accounts payable transactions and ensure timely vendor payments.
• Maintain accurate records of vendor invoices, approvals, and payments.
• Assist with the preparation of year-end 1099 filings.
• Support the management of expense reporting and credit card transactions.

Other

• Provide support for financial audits and special projects as needed.
• Assist with improving and documenting accounting procedures.
• Respond to inquiries related to financial transactions and reporting.

SUPERVISORY RESPONSIBILITIES: N/A

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific skills include:

• Proficiency in accounting software such as Sage Intacct, Unanet, and Bill.com.
• Strong knowledge of GAAP and financial reporting principles.
• Attention to detail and accuracy in financial recordkeeping.
• Proficiency in Microsoft Excel and other financial tools.
• Ability to work independently and collaboratively in a team environment.
• Strong organizational and time management skills.
• Ability to maintain confidentiality and exercise discretion with sensitive information.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree from an accredited institution in Accounting, Finance, or a related field. Will consider experience in lieu of a degree.
• Minimum of five (5) years of experience in accounting or bookkeeping.
• Experience in government contracting, non-profit accounting, or project accounting is a plus.

BENEFITS
NIBS offers a competitive benefit package including fully paid health care premiums for medical, dental, and vision.

HOW TO APPLY
If you feel you are a great fit for this role, please send your resume, cover letter, and salary requirement to jobs@nibs.org today!